Terms and Conditions
Last Updated: January 2026
Welcome to Polycount Studio. These Terms & Conditions govern your use of our website and the provision of our creative services, including game art, 3D modelling, and asset optimization.
1. Agreement to Terms
By accessing our website or requesting a quote for our services, you agree to be bound by these Terms. If you disagree with any part of the terms, you may not access our services. These terms apply to all clients, visitors, and users of the Polycount Studio ecosystem.
2. Project Scope and Quotations
All quotes provided via our platform are estimates based on the initial project brief. A binding contract is only formed once a formal Statement of Work (SoW) is signed by both parties. We reserve the right to adjust timelines and costs if the scope of the required 3D assets or concepts changes during production.
- Quotes are valid for 30 days from the date of issue.
- Major revisions outside the agreed SoW will be billed at our standard hourly rate.
- Production begins only after the receipt of the agreed initial deposit.
3. Intellectual Property Rights
Upon final payment of all invoices related to a specific project, full usage rights and intellectual property ownership of the final rendered assets are transferred to the client.
Polycount Studio retains the right to use any finalized models, concepts, and animations in our portfolio, website, and promotional materials unless a specific Non-Disclosure Agreement (NDA) is executed prior to the start of the project.
4. Payment Terms
Invoices are issued according to the milestones detailed in the project agreement. Standard terms dictate payment within 14 days of invoice receipt. Late payments may incur interest and could result in the suspension of ongoing asset delivery.
5. Limitation of Liability
Polycount Studio strives to deliver assets optimized for current industry engines. However, we are not liable for performance issues resulting from implementation within the client's proprietary codebase or specific hardware limitations. Our liability is strictly limited to the total value of the specific project contract.
6. Studio Contact Information
If you have any questions regarding these Terms & Conditions, or wish to discuss an upcoming project, please contact us using the details below:
Polycount Studio Augustinerstraße 55, Mainz, Rhineland-Palatinate 55116, Germany